Purchasing Agent

RESPONSIBILITIES AND DUTIES
• Project management as it pertains to purchasing for each assigned project:
• Initial spreadsheet set-up with understanding of lead time requirements to meet deadlines.
• Create and place purchase orders, confirm pricing, availability, shipping addresses.
• Track and confirm arrival of all goods, troubleshooting along the way.
• Notify designers of any problems or reselections and assist in resolutions.
• Resolve freight problems or special warehouse problems. File necessary claims for any damages, concealed or otherwise.
• Maintain receiving lists.
• Logistics and coordination of installation scheduling, day-of delivery help, print installation lists.
• In office installation support and crisis management – including post installation follow-up.
• Source warehouses – request quotes & negotiates agreements.
• Maintain and develop professional vendor relationships – including managing Vendor List updates.
• Participates in weekly production meetings to discuss project status/priorities with CEO, Directors and Operations Manager.
• Credit Card coding and reviewing, then sending to Accountant.
• Accounts Payable:
• Match vendor invoices to purchase orders in Job Purchasing spreadsheets and code invoices for Accounts Payable.
• Review Accounts Payable and send to Accountant.
• Track all Extra Storage charges and when they become effective, then coordinate with Operations Manager.
• Keep public office areas presentable and monitor all visitors.
• Check the general mailbox.
• Maintain a professional and positive attitude.
• Possess and effectively use good communication skills with co-workers, clients, vendors, and subcontractors, etc.
• Travel as needed to job installations and lift/carry 50 pounds.
• Maintain confidentiality.

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